What is the key to successful business travel? It’s not just about packing and getting your passport in order. The best way to ensure a smooth trip is by following these 8 simple steps:
1. Set a budget
Figure out how much money you can spare for your business trip so you don’t get too stressed about the costs. The easiest way is to open a spreadsheet and list all business travel expenses, including hotel rates, taxi fares, etc. Remember, your company should pay for all the expenses related to work, however, don’t forget to bring a certain amount of cash for yourself.
2. Prepare your documents
Your business travel will be way smoother if you have all the necessary documents at hand, so get your passport and visa ready, list down the contacts of the company you are going to visit, pack a business card, and anything else that might come in handy. Check if your flight is booked and double-check the date on your return ticket.
3. Choose the right luggage
You are probably already aware that your personal belongings have to stay with you during a trip, but what you might not know is that business travel requires a different type of suitcase. Make sure it has enough space for your clothes and some room for souvenirs. Also, a second smaller backpack or a bag to carry your laptop and other items are highly recommended.
4. Pack for comfort
You might be tempted to pack as many clothes as possible, but you should remember that you will probably have to carry your luggage through crowded airports and metro stations, so choose light clothes that will make your journey easier.
Pack the most essential business travel clothing such as a suit, a dress, comfortable shoes; the rest of your clothes can be sent to your hotel or left at home.
5. Get some sleep
Long flights and busy business schedules can be exhausting, so you need some sleep before an important meeting. Make sure your hotel room has blackout curtains and a comfortable bed to help you relax on the night before a workday.
6. Stay healthy
No matter how much you like some exotic Eastern food that is usually served in airports, be sure to stay on top of your health. Pack a few wet wipes and hand sanitizer and drink lots of water to avoid catching a cold while traveling. Also, get familiar with basic first aid techniques so you can treat yourself if required.
7. Be creative
Business travel can be dull if you let it, so get the most out of the trip by buying local souvenirs for friends and family. If you are planning to spend some time in an unfamiliar city, make sure your business trip is full of activities like visiting museums or monuments.
8. Be friendly
Last but not least, remember to be patient and don’t forget your manners. No matter how ignorant the staff at the hotel might seem, always stay polite and go ahead with a smile. You will definitely need their help if you lose your way or forget something in your room.
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Jonathan Hughes